DATA PROTECTION POLICY

Drogheda Photographic Club Data Protection Policy | September 2018

Introduction
Drogheda Photographic Club is a voluntary club, run as described in the Club Constitution and in data protection  terms, is a data controller. We use information which Club Members give us to help with the legitimate interests of running the Club, under the Data Protection Act 2018 (which incorporates the European Union General Data Protection Regulations, GDPR). 

Purpose
The Club collects and processes members’ information such as name, address, telephone number(s), email address, dates of membership, photos submitted for competitions and events, competition scores and other information needed for Club administration and activities. 

The Club also keeps records of Members of the Committee, people offering their services to the Club (such as judges and lecturers) and prospective members, individuals attending workshops and courses organised by the Club, sponsors of competitions and events to help with the running of the Club. 

What this means in practice 
We list the names and positions of the Committee Members on the Club web site, as well as any contact information which they agree to publish. The Club programme is also available on the web site, including the name of anyone presenting or judging. We may also publish the images submitted for competitions, members’ names and scores. 
Records may be retained for historical record purposes and may be used periodically to maintain contact and communicate information about club events. Any individual on which the club holds details can request that their personal information is updated/corrected, deleted or anonymised. The Club undertakes to act on such requests as soon as practical and to confirm completion with the individuals concerned. We keep historical records about the 
Club, for example, the programme, competitions, award winners and membership numbers. 

Inter-Club events 

Participating in inter-club, national or international events may require personal information and images to be provided to another organisation and we will ask members to agree to this in advance. 

Access 
Anybody wishing to verify the information held on them by the Club must write to or email the Secretary. Unless a legitimate reason exists, a response will be provided as soon as practical and without charge.  Drogheda  Photographic Club will never share membership or other personal information with third parties for marketing including electronic marketing.